Approved Minutes

The Carl Junction City Council met in regular session on Tuesday April 1, 2008 at 7:00 PM at City Hall. Mayor Mike Moss called the meeting to order with the following present: Richard Zaccardelli, Barbara Evans, Carl Skaggs, Mark Powers, Pat Smith, Dee Lynn Davey, Walter Hayes and Wayne Smith. Also present were City Clerk Maribeth Matney and City Attorney Mike Talley.

AGENDA

Mayor Moss asked that we add the ordinance adopting the fats, oil and grease as item 7d. Carl Skaggs motioned to approve the agenda as amended. Pat Smith seconded. All in favor. No opposed. Dee Lynn Davey motioned to approve the consent agenda. Carl Skaggs seconded. All in favor. No opposed.

PUBLIC FORUM

Ron Daniels, 204 N Main asked the council about putting signs up at the triangle across from the WWTP and out by our City sign along the highway. They would be 3X6 vinyl banners. Mayor Moss said that he would have to get with MoDot about the sign by the highway since they regulate out by the highway. There was discussion about the triangle. Mike Talley read Section 220.040 regarding signs. After more discussion the council said that they would get back with Mr. Daniel regarding that sign. Mr. Daniel said he would like to put up a couple of signs around town.

APPOINT BOARD OF APPEALS MEMBER – TRAVIS FORSYTHE

Next the council reviewed the Mayor’s request to appoint Travis Forsythe to the Building Board of Appeals to replace Carl Skaggs. Carl felt it was a conflict to be on that Board. He said that the Board meets very seldom. Mark Power motioned to approve the Mayor’s request for the appointment. Richard Zaccardelli seconded. All in favor. No opposed.

ORDINANCES

The council reviewed the ordinance approving a contract with Sprenkle & Associates for Thom’s Station Phase II. This phase will have the bridge across Center Creek. We received a grant from MoDot for this phase. Pat Smith motioned to put “AN ORDINANCE APPROVING A CONTRACT BETWEEN THE CITY OF CARL JUNCTION, MISSOURI AND SPRENKLE & ASSOCIATES, INC., MONETT, MISSOURI, TO PROVIDE PROFESSIONAL ENGINEERING SERVICES FOR PLANNING, DESIGNING AND CONSTRUCTION INSPECTION OF THE THOM’S STATION TRAIL PROJECT – PHASE 2, TO CONSTRUCT A NEW WALKING TRAIL WITH A PEDESTRIAN BRIDGE OVER CENTER CREEK FOR THE CITY OF CARL JUNCTION, MISSOURI, IN ACCORDANCE WITH THE CONTRACT DOCUMENTS, FOR SUMS WHICH WILL NOT EXCEED $27,259.50 FOR DESIGN SERVICES AND WHICH WILL NOT EXCEED $40,883.28 FOR CONSTRUCTION INSPECTION SERVICES; PROVIDING THE TERMS AND CONDITIONS THEREOF; AND AUTHORIZING THE MAYOR TO EXECUTE SAID CONTRACT FOR AND ON BEHALF OF THE CITY OF CARL JUNCTION, MISSOURI” on first reading by title only. Carl Skaggs seconded. All in favor. No opposed. Pat Smith motioned to put it on second reading by title only with a roll call vote. Carl Skaggs seconded. Zaccardelli-y, Evans-y, Skaggs-y, Powers-y, P Smith-y, Davey-y, Hayes-y, W Smith-y. Motion on Ordinance #08-13 was approved by roll call vote, signed by the Mayor, attested by the City Clerk and made a part of the permanent records of the City of Carl Junction.

The council reviewed the ordinance approving the contract for demolition of 305 E Pennell. Pat Smith motioned to put “AN ORDINANCE APPROVING A CONTRACT BETWEEN THE CITY OF CARL JUNCTION, MISSOURI AND LYNN ROWE, DBA LYNN ROWE DEMOLITION, TO DEMOLISH THE STRUCTURE LOCATED AT 305 E. PENNELL STREET, CARL JUNCTION, MISSOURI, IN ACCORDANCE WITH THE CONTRACT DOCUMENTS, FOR THE SUM OF $ 12,400.00 OR AS OTHERWISE PROVIDED IN THE CONTRACT; PROVIDING THE TERMS AND CONDITIONS THEREOF; AND AUTHORIZING THE BUILDING INSPECTOR TO EXECUTE SAID CONTRACT FOR AND ON BEHALF OF THE CITY OF CARL JUNCTION, MISSOURI” on first reading by title only. Carl Skaggs seconded. All in favor. No opposed. Pat Smith motioned to put it on second reading by title only with a roll call vote. Carl Skaggs seconded. Zaccardelli-y, Evans-y, Skaggs-y, Powers-y, P Smith-y, Davey-y, Hayes-y, W Smith-y. Motion on Ordinance #08-14 was approved by roll call vote, signed by the Mayor, attested by the City Clerk and made a part of the permanent records of the City of Carl Junction.

The council reviewed the ordinance approving the contract for demolition of 605 Cherry. Pat Smith motioned to put “AN ORDINANCE APPROVING A CONTRACT BETWEEN THE CITY OF CARL JUNCTION, MISSOURI AND STARBUCK WHEELER, DBA WHEELER EXCAVATING, TO DEMOLISH THE STRUCTURE LOCATED AT 605 CHERRY STREET, CARL JUNCTION, MISSOURI, IN ACCORDANCE WITH THE CONTRACT DOCUMENTS, FOR THE SUM OF $ 2,940.00 OR AS OTHERWISE PROVIDED IN THE CONTRACT; PROVIDING THE TERMS AND CONDITIONS THEREOF; AND AUTHORIZING THE BUILDING INSPECTOR TO EXECUTE SAID CONTRACT FOR AND ON BEHALF OF THE CITY OF CARL JUNCTION, MISSOURI” on first reading by title only. Dee Lynn Davey seconded. All in favor. No opposed. Pat Smith motioned to put it on second reading by title only with a roll call vote. Barbara Evans seconded. Zaccardelli-y, Evans-y, Skaggs-y, Powers-y, P Smith-y, Davey-y, Hayes-y, W Smith-y. Motion on Ordinance #08-15 was approved by roll call vote, signed by the Mayor, attested by the City Clerk and made a part of the permanent records of the City of Carl Junction.

The council reviewed the ordinance on Fats, Grease and Oils. Pat Smith motioned to put “AN ORDINANCE AMENDING TITLE VII. UTILITIES: CHAPTER 715: SEWER USE REGULATIONS BY AMENDING SECTION 715.050 “USE OF PUBLIC SEWERS”, SUB-PARAGRAPH “F” REGULATING GREASE, OIL AND SAND INTERCEPTORS, TO PROVIDE FOR ADDITIONAL ROUTINE CLEANING, MAINTENANCE RECORDS, INSPECTIONS AND FINES FOR VIOLATIONS” on first reading by title only. Richard Zaccardelli seconded. All in favor. No opposed. Pat Smith motioned to put it on second reading by title only with a roll call vote. Richard Zaccardelli seconded. Zaccardelli-y, Evans-y, Skaggs-y, Powers-y, P Smith-y, Davey-y, Hayes-y, W Smith-y. Motion on Ordinance #08-16 was approved by roll call vote, signed by the Mayor, attested by the City Clerk and made a part of the permanent records of the City of Carl Junction.

MAYOR’S LIST OF CANDIDATES FOR INTERIM CITY ADMINISTRATOR

Mayor Moss stated after discussing with some members of the council that it might slow down the process he has decided not to hire an interim. He also received a letter from Scott Randall & Associates with a proposal to search for our City Administrator. He put a copy in the council packets to see if they were interested. He said that we need to move forward on the search. Mayor Moss said that hiring an interim would be a distraction. Mark Power said that we need a meeting to finalize the job description. Richard asked if the council had any suggestion for the proposed changes. Dee Lynn thought it addressed the things that needed changed. Mike Talley said he did not have the proposed changes. Mark said that it needs to be on the next meeting’s agenda. We can also discuss the proposal from Scott Randall then. The not to exceed amount is $5200. Wayne suggested we wait to make that decision until we have a chance to look at the applications. Mark Powers agreed.

REPORTS

The council reviewed the department reports. There was nothing to add to the Administration report.

Police Department had nothing to add to their report.

Economic Development had nothing to add to their report. Richard asked if the Safe Routes to School program would extend to the Center Creek bridge. Steve said that was too far out. They have a radius of 1 mile. Richard also stated that when Joplin was closed the traffic on Fir Road backed up to Sue’s convenience store. Jimmy said that next time he will put a sign at Joplin & Fir. He ran out of signs this last time.

Public Works reported that they had vandalism on our trail. They went around our barricades in the park also. Jimmy said he has caught 4 wheelers on our walking trail already and was wondering how we were going to police it. We need to put up signs. Mike Talley said we can pass an ordinance for specific instances. There was a lot of discussion of violations. Delmar said it is mostly juveniles and we already have up to a $500 fine. He also said that the judge fine them heavily for destruction of property. He said that when they have off road vehicles they can’t follow since they don’t have one. Delmar also said that the judge makes them pay restitution and has them do community service also. Jimmy then said he had someone who would take down tower #5 for the scrap metal. It is empty and not doing us any good. It is a 50,000 gallon tank and is too small for us. After some discussion the council told Jimmy to leave it for now.

COMMITTEE REPORTS

The Nuisance Committee had nothing to report.

The Public Facilities Committee had nothing to report.

The Park/Pool reported that they had met with Jimmy and looked at the pictures of the 3 parks. The pictures showed how the playground equipment will look in our parks. They want to buy 2 bigger items (1 for Memorial Park and 1 for Country Club Park) and then 1 small one for Four Oaks Park. She wants to keep it going. She also has a list of things they need in addition to the equipment. We will need materials for fall zones and other things like tables. There is a debate on the materials for fall zones. We can go wood chips but will need 12” of that versus rubber where we would only need 6” for our fall zones. We should have our report from PSU soon. Jimmy said that we can use PVC pipe to border our fall zones. Pat Smith then said that at Memorial park we would like to have flag poles at our veteran’s memorial with a concrete area to start with and then design the memorial around that area. We have to start somewhere. She also suggested that we get some statues like the Fire Department has and then add to it each year. There was some discussion about the memorial and the statues. Mayor Moss said that we have a bench in memory of Jim Wisdom that they want at our Center Creek Park by our band pavilion. We can store it at the public works building until we can arrange a dedication ceremony.

The Code Review Committee had nothing to report.

The Budget/Finance Committee had nothing to report.

Human Resource Committee reported that we need to finalize the City Administrator’s job description.

The Citizen’s for Better Life reported that the building is almost done and they did a good job. They will be having their breakfast this Saturday. Mike Talley will call Chuck Brown to see where they are at with the contract.

Pat Smith then said that we need to order the playground equipment and asked what we need to do. It was stated that we need to go out for bid on it. Jimmy said we will put it in the paper and that the current quote was good for 30 days. Mark Powers suggested we call the current company and explain what we need to do and he should work with us if we need to extend the date. It is to be put on the next meeting’s agenda.

UNFINISHED BUSINESS

Pat Smith said that the paper had road improvements on the ballot and she asked what road improvements we were doing. There was some minor discussion about the North Main Street and Briarbrook Drive improvements. Richard Zaccardelli also asked that someone be on hand at the Senior Center on Saturday with the pictures to answer questions about the Community Center. It was also stated that Carol Stark did a great job on her editorial.

NEW BUSINESS

Mayor Moss mentioned that the Carl Junction FBLA has their monopoly game board ready for sale for $25.00.

Wayne Smith also said that he was not available on Monday nights for P&Z meetings. It was stated that those were not mandatory but voluntary attendances.

CLOSED SESSION PER RSMO 610.021(2): LEASING, PURCHASE OR SALE OF REAL ESTATE BY A PUBLIC GOVERNMENTAL BODY WHERE PUBLIC KNOWLEDGE OF THE TRANSACTION MIGHT ADVERSELY AFFECT THE LEGAL CONSIDERATION THEREFOR

Pat Smith motioned to go into closed session per RSMo 610.021(2). Barbara Evans seconded. All in favor. No opposed. Meeting closed at 8:20 PM.

Richard Zaccardelli motioned to go into open session. Dee Lynn Davey seconded. All in favor. No opposed. Open meeting reconvened at 9:07 PM.

Mayor Moss stated that no decision was made during the closed session.

ADJOURNMENT

Carl Skaggs motioned to adjourn the meeting. Barbara Evans seconded. All in favor. No opposed. Meeting adjourned at 9:10 PM.

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CITY CLERK                                                          MAYOR