Approved Minutes 

 The Carl Junction City Council met in regular session on Tuesday February 19, 2008 at 7:00 PM at City Hall. Mayor Mike Moss called the meeting to order with the following present: Richard Zaccardelli, Barbara Evans, Carl Skaggs, Mark Powers, Pat Smith, Dee Lynn Davey and Wayne Smith. Alderman Walter Hayes was absent. Also present were City Clerk Maribeth Matney and City Attorney Mike Talley.

AGENDA

Mike Talley stated that we needed to either strike off or table the ordinance approving the agreement with the Area Agency for Aging. They have not approved the contract yet. Richard Zaccardelli motioned to amend the agenda and table item 10a. Pat Smith seconded. All in favor. No opposed. Carl Skaggs motioned to approve the agenda as amended. Pat Smith seconded. All in favor. No opposed. Pat Smith motioned to approve the consent agenda. Carl Skaggs seconded. All in favor. No opposed.

PUBLIC FORUM

There was no one for public forum.

SCOTT WHEELER – FIREWORKS DISPLAY

Scott Wheeler addressed the council about a fireworks display. He has raised $3800 but is $3500 short. Richard Zaccardelli said that the Senior Center said they would make a donation but he is not sure how much. Dee Lynn asked how much he needed. Scott said he is asking the council for $3000. He is planning a 28 minute show which is longer then last year. The school said that they could use their grounds again. Mayor Moss said he liked the show and heard good things about it and it was well attended. Pat asked if the Chamber and Lions Club had been asked. Scott said he was going to talk to them. Dee Lynn suggested he talk to them and the City could make up the difference needed up to $3000. Steve said that he thought the Chamber would donate. Dee Lynn then motioned to pay the difference needed for the fireworks after Scott solicited other groups up to $3000. Richard Zaccardelli seconded. All in favor. No opposed. There was some discussion about activities for the day. Scott said they are still trying to set the date. It will be either 6/21 /08 or 6/28/08. It was stated that we need to get the word out.

REVIEW AND APPROVAL OF POLICE CAR BIDS

Chief Haase said he looked at the budget and ways to save money and he is just going to purchase 1 car this year since the insurance premiums came in so high. He is going to shift one of the cars over to the school resource officers. The bid from Carthage Ford was $23200 including trade in. We will need to buy 2 cars next year. It also has the fire suppression system on it. It will be a Crown Victoria. He sent bids out to several people but only received 2 bids back. Chief Haase also reported that he has talked to the school about compensating the City for some of the school resource officer’s expenses. They will ay $15,500 to the City per officer. He has tried to be frugal in this year’s budget. He is recommending the approval of Carthage Ford bid of $23,203 for the police car. Pat Smith motioned to approve Chief Haase’s recommendation. Barbara Evans seconded. All in favor. No opposed.

DISCUSS HEALTH INSURANCE OPTIONS

The City Clerk said that they needed to decide tonight about our health insurance. She also stated that some of the discussion from the council was that since it was so late they did not feel right in making any changes. The City Clerk then reported on the insurance meeting she had attended that day with the Joplin Chamber of Commerce. She stated that it was something that the City probably needed to keep their finger in it to decide if it is right for the City. Mark Powers said that next year we need to review and possibly have the employee’s contribute more. Dee Lynn Davey then motioned to renew our insurance as is with no changes but to put together a committee to study this before next year. Richard Zaccardelli seconded. All in favor. No opposed.

REVIEW ENGINEERING LETTERS OF INTEREST FOR THOM’S TRAIL PHASE II

The council reviewed the letters of interest. Steve Lawver said that they are all qualified but is recommending that we stay with Sprenkle and Associates since they are familiar with the project. This phase is for the bridge and up to Briarbrook Drive. This meets the bid process for MoDot. We will now need to negotiate a contract with Sprenkle and submit it to MoDot for approval. Carl Skaggs motioned to approve the letter of interest from Sprenkle & Associates. Barbara Evans seconded. All in favor. No opposed.

REPORTS

The council reviewed the department reports. The City Clerk pointed out that she started a new item regarding the Senior Citizen Committee. They have elected their officers and made some minor changes to the contract with the Area Agency for Aging. Public Works had to pull off debris for a week due to weather conditions and to read meters.

Economic Development report included the proclamation for the FBLA that we presented to them at the school last week. There was discussion about the SW Missouri Alliance. Steve said it is worth the membership due to the exposure we receive. Pat Smith asked when we were going to have the meetings on the Community Center. Steve explained that these are only conceptual plans and that nothing is concrete. We will get final plans after the bond issue passes and we will have meetings at that time. Steve said that we have had people come in and make suggestions from our sign out front. There was also discussion about donations that will be given to the Citizens for Better Life for the promotion of the Community Center. We have had a lot of input regarding the community center already.

COMMITTEE REPORTS

The Nuisance Committee had nothing to report.

The Public Facilities Committee had nothing to report.

The Park/Pool reported that they met tonight. They discussed Country Club Park and Memorial Park. They put playground equipment as the #1 priority, the path to Country Club Park from Briarbrook as #2, the pavilions as #3. They also discussed trees and the conservation plan that was put together on the parks. Jimmy will take pictures of the equipment and then the committee will be meeting again. PSU is doing the master plan and went around to our parks and looked at them. They are doing research now and getting the presentation ready.

The Code Review Committee will meet again 3/4/08 to try to finalize the sign ordinance.

The Budget/Finance Committee reported that they had met with all the department heads and will meet again on 2/22/08 at 10:00 AM. Richard asked if we needed to budget for our share of the clean up. It was stated that we thought we would come out alright and not have to budget anything extra. Our match is 15%. It was also commented that we did not receive any documentation on volunteer hours. We have had extra expense in our maintenance of vehicles due to the extra work put on them with the debris pickup.

Human Resource Committee reported that they will meet on 2/29/08 at 3:00 PM to discuss the City Administrator’s position. The Citizen’s for Better Life Committee reported that they had talked to Stan Heater. The Area Agency for Aging will have the contract back to Chuck Brown by Friday. He said that they would like to meet with the City about the Senior Center.

UNFINISHED BUSINESS

Carl Skaggs asked about the City Administrator position. Mark Powers said that the Human Resource Committee is to report to the council the 2^nd meeting in March with a recommendation. Mayor Moss said that he would like to start advertising. It will take 45-60 days to even get the ad in the magazines at MML and ICMA. That will put us into June or July. That way we can get a head start on it. Mayor Moss said his plate is full and would like a City Administrator to help out. After some discussion it was decided to go ahead and run the ads. We need to decide what the ad is to say. Mayor Moss said he has a file he will get to the Human Resource Committee. It was stated that they needed to change their meeting to 4:00 PM and not 3:00 PM.

NEW BUSINESS

Mayor Moss then asked if we needed to discuss the building permit applied for today. Ed Reeves stated that he needed direction. They have proceeded without a permit. Mike Talley said that he had sent a confidential memo to the Mayor and that he would discuss it with Ed after the meeting. He couldn’t discuss it during the meeting.

Richard pointed out that he left a copy of a report on cable companies. Mediacom is at the bottom of the list of 12 companies that were rated by customers.

The City Clerk asked about the rain gutters on the Police Department building. Mike Talley said that he did not have all the documentation. Chief Haase said that he is going to get the information that Mike needs. It was commented that Ed had written Jim Whisenant some e-mails regarding this. The City Clerk also stated that we need to set a time to meet tomorrow to leave for the MML meeting. It was stated that we will leave at 8:00 AM.

Chief Haase stated that the person coordinating the Joplin Chamber of Commerce insurance association is the same one who helped the school’s put theirs together and knows what he is doing. Phil said that this company will come and talk to the council if they wish.

ADJOURNMENT

Mark Powers motioned to adjourn the meeting. Pat Smith seconded. All in favor. No opposed. Meeting adjourned at 8:15 PM.

                                  CITY CLERK                                                                                   MAYOR