The Carl Junction City Council met in regular session on Tuesday September 1, 2009 at 7:00 PM at City Hall. Mayor Mike Moss called the meeting to order with the following present: Richard Zaccardelli, Don Marshall, Carl Skaggs, Steve Daniels, Dee Lynn Davey, Walter Hayes and Wayne Smith. Alderman Mark Powers was absent. Also present were City Attorney Mike Talley, City Administrator Steve Lawver and City Clerk Maribeth Matney.

AGENDA

Carl Skaggs motioned to approve the agenda. Steve Daniels seconded. All in favor. No opposed. Carl Skaggs motioned to approve the consent agenda. Dee Lynn Davey seconded. All in favor. No opposed.

PUBLIC FORUM

There was no one in the audience for public forum.

PAT SMITH – BLUEGRASS FESTIVAL

Pat addressed the council and handed out a flier on the festival. It is Saturday September 26, 2009 and they have had $1470 in donations so far. They have 13 concessions and a small amount of craft booths. They would like to have more crafts. She also needs volunteers. Don, Mayor Moss, Dee Lynn, Richard, Steve Daniels and Steve Lawver all said they could help. She said she really needs help collecting at the gate. She is not sure if we will have a chili cook off yet we need 6 entries to have it. The City Clerk said that PW is getting straw bales for her. They are also putting up the banners. Pat said she has a list of items for that day that she would like to give them. She asked about getting a large tent with no sides. She will call Coglizer’s to see if she can get one donated. Mayor Moss asked about Al Brumley Jr. Pat said that he has confirmed he will be here along with 4 other new ones. She also has ads starting in the paper and if anyone has any questions they can call her at 623-7541 or City Hall. She also commented that Memorial park looks real good.

REVIEW AND APPROVAL OF BRIARBROOK GRAVITY SEWER LINE

The council reviewed the bids for the Briarbrook Gravity Sewer Line project. We received 3 bids with Southard Construction being the low bid. They are as follows: Southard Construction $199515.00, Polston Construction $242079.75, McKinney Construction $248939.00. Kurt has recommended that we accept the bid from Southard. Richard asked when they were going to start. Steve replied in November and they will start on the RR side of it. Don Marshall motioned to accept the bid from Southard. Richard Zaccardelli seconded. All in favor. No opposed.

ORDINANCES

Steve reported that this company is in Baxter Springs now and we found a local place for the disposal of the sludge so we got it at a cheaper rate then in the past. Don Marshall motioned to put “AN ORDINANCE APPROVING A CONTRACT BETWEEN THE CITY OF CARL JUNCTION AND MID AMERICAN ENVIRONMENTAL CONTRACTORS, INC., TO PROVIDE FOR THE REMOVAL, TRANSPORTATION, AND LAND APPLICATION OF APPROXIMATELY 2,100,000 GALLONS OF SLUDGE CURRENTLY STORED IN THE CITY’S LAGOONS LOCATED SOUTH OF THE WASTEWATER TREATMENT PLANT IN CARL JUNCTION, MISSOURI, AND TO PROVIDE FOR SOILS AND RESIDUALS TESTING, AND REPORTING TO ALL LOCAL, STATE AND FEDERAL AGENCIES FOR A SUM NOT TO EXCEED $60,000.00; PROVIDING THE TERMS AND CONDITIONS THEREOF, AND AUTHORIZING THE MAYOR TO EXECUTE SAID CONTRACT FOR AND ON BEHALF OF THE CITY OF CARL JUNCTION, MISSOURI” on first reading by title only. Carl Skaggs seconded. All in favor. No opposed. Carl Skaggs motioned to put it on second reading by title only with a roll call vote. Richard Zaccardelli seconded. Zaccardelli-y, Marshall-y, Skaggs-y, Powers-absent, Daniels-y, Davey-y, Hayes-y, W Smith-y. Motion on Ordinance #09-40 was approved by roll call vote, signed by the Mayor, attested by the City Clerk and made a part of the permanent records of the City of Carl Junction.

Next was the ordinance amending the Waterworks budget for funds to purchase the chlorine monitoring system for the wells that is required by DNR. Carl Skaggs motioned to put “AN ORDINANCE AMENDING THE WATERWORKS FUND FOR THE FISCAL YEAR 2010” on first reading by title only. Dee Lynn Davey seconded. All in favor. No opposed. Carl Skaggs motioned to put it on second reading by title only with a roll call vote. Dee Lynn Davey seconded. Zaccardelli-y, Marshall-y, Skaggs-y, Powers-absent, Daniels-y, Davey-y, Hayes-y, W Smith-y. Motion on Ordinance #09-41 was approved by roll call vote, signed by the Mayor, attested by the City Clerk and made a part of the permanent records of the City of Carl Junction.

REPORTS

The council reviewed the Administration report. Richard asked about the trail. Steve reported that the bridge is almost done. Richard asked about kids jumping off of the bridge. Delmar said that it has a railing and that they need to use common sense. Dee Lynn asked about the electrical at the entrance. Steve said he was going to cover that under old business.

Public Works report – had nothing new to report.

Police Department report – had nothing new to report.

COMMITTEE REPORTS

The Nuisance Committee had nothing to report.

The Long Range Planning reported they had met tonight and they will meet again on Monday 10/12/09 before the regular P&Z meeting.

The Budget/Finance Committee had nothing to report.

The Human Resource Committee had nothing to report.

The Public Facilities Committee stated that Steve would be reporting under unfinished business.

The Code Review Committee had nothing to report.

Senior Citizen Committee will be meeting Friday at 9:30 AM at City Hall.

UNFINISHED BUSINESS

Steve Lawver reported that he had received a bid from Joplin Industrial Electric for the entrance garden. It came in at $7307.58. We would need to go out for bids if we want to pursue it. It was a firm estimate. Carl asked if we needed to do this now or go at it in stages. It was stated that the bid was $2300 to go over the road, install a pole and put in a meter loop. Dee Lynn suggested we ask for an estimate of the monthly electrical costs also. Steve said that the estimate was for 3 flood lights for the flags, some low wattage lights for the garden and outlets for decorations. We have 3 solar lights for the flags. This project would come out of Capital Improvements and we have not budged for it. There is no reserve in that fund to cover it so we would have to not do something else to do this. The cost of the 3 solar lights was $980. Dee Lynn said that we need to plan for the future for permanent electric. It was stated that this would be meter based. Wayne said that we need to look at next year’s budget and not do this project this year. It was also brought up that this is not city property.

Steve Lawver then reported that the appraisal for the Senior Center came in at $113,000. He will give that to the P&Z. Dee Lynn suggested that we reject the bids and maybe look at leasing it out to someone. Carl stated he would like to see a business go in and not let the property set idle. It was suggested that we could lease with an option to buy. Mike Talley agreed that could be done but selling the property at ½ price would be questionable. Wayne Smith stated we needed to look at a lease. Walter Hayes motioned to reject both bids and have the staff come back with a recommendation. Carl Skaggs seconded. All in favor. No opposed. Richard asked if that money was ear marked for the Community Center.

NEW BUSINESS

Steve Daniels thanked Pat for all her had work on the Festival.

Mayor Moss then stated he had a resident ask about our reading the ordinances and passing them at the same meeting. Mike Tally said that it is not required that they be read during different meetings. Some charter cities do but there is no statutory requirement do the readings on separate nights. It can be read at 2 different meetings but it is not required.

Chief Haase then asked the City Council if he could have some officer’s work with the Drug Task Force part time. They would use part of their shifts to work with them. It will be a good training tool for us to partner with them. We are at full staff now and it should not effect the patrolling of the City. It will be an advantage to us and the officers. The council all thought it would be a good idea and agreed to allow it. Delmar said that our mutual aid agreement should cover us with that agency.

Walter Hayes then asked about our 1^st meeting in October. The annual MML meeting is that week and there will be a lot of the council gone. It was asked if we could just cancel it or do we have to reschedule it. There was considerable discussion on who was all going. There are 3 councilmen at this time signed up to attend along with the Mayor and City Clerk. It was also asked if we could have a meeting without the Mayor and Mayor Pro-Tem. After a lot of discussion it was stated that the City Attorney and City Clerk needed to look at our code and come back at the next meeting with what they have found out.

ADJOURNMENT

Carl Skaggs motioned to adjourn the meeting. Don Marshall seconded. All in favor. No opposed. Meeting adjourned at 7:55 PM.

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CITY CLERK                                                                     MAYOR